Print Date: August 15, 2006
INTERNATIONAL CHIROPRACTORS ASSOCIATION
NAME, LOCATION, PURPOSE AND DEFINITIONS
Section 1 - Name
The name of this organization shall be International Chiropractors Association, Inc., and the Organization shall be known as the International Chiropractors Association. The word Association, as used in the Constitution and By-Laws, shall be in reference to the International Chiropractors Association, Inc.
Section 2 - Location
The principal office of the Association shall be 1110 North Glebe Road, Suite 1000, Arlington, Virginia 22201. The name and address of its Resident Agent shall be designated in the By-Laws. The Board of Directors may establish other offices in such place or places as it may deem expedient for the transaction of the business of the Association.
Section 3 - Purpose
The Association shall be a professional society dedicated to the promotion of the highest professional, technical and ethical standards for the chiropractic profession. It shall exist to organize and mobilize Doctors of Chiropractic across the United States and around the world in efforts to bring chiropractic to high esteem and recognition as a major contributor to human health.
The Association shall work with vigilance and dedication to preserve and sustain chiropractic as a separate and distinct health care profession, dedicated to providing a drugless, natural, alternative healing methodology, based on the fundamental principles of chiropractic.
The Association shall work to foster the professional and technical development of the Doctor of Chiropractic, and through programs of continuing education, technical research and development, political and social action, and public health activities, seek to maximize the personal and professional fulfillment of the chiropractor, within the traditional principles and values of the chiropractic profession.
The Association shall work to gain full recognition and participation for chiropractic in all health care delivery programs of federal state and local governments in the United States and to secure the full recognition of the chiropractic profession by all national governments around the world.
The Association shall work to educate the hundreds of millions of people around the world who do not presently use the services of the doctor of chiropractic on the value of conservative spinal care, the health implications of the spinal subluxation, and of the chiropractic adjustment.
A principle mission of the Association shall to be to educate other health professionals, government policy makers as well as the public, on the science, art and philosophy of chiropractic.
The Association shall work to secure public and private funding for research to test the basic theories of chiropractic according to recognized scientific procedures, and measure in quantifiable terms the health impact of the spinal subluxation on the body process.
The International Chiropractors Association without reservation affirms its belief in the principle of allowing the consumer to seek and obtain the services of health practitioners of personal choice; of whatever calling or school, and shall as a service organization undertake the attainment of this objective.
Section 4 - Definitions
The Association holds that chiropractic is that philosophy, science and art which utilizes the inherent recuperative powers of the body, and deals with the relationship between the nervous system and the spinal column, including other skeletal articulations and the role of this relationship in the restoration and maintenance of health.
The Association further holds that chiropractic is that health care science which deals with the analysis of any interference with normal nerve transmission and expression, the detection location, control, reduction and correction of subluxation(s), the chiropractic procedure preparatory to, and rehabilitory to the correction thereof, by adjustment of the articulations of the vertebral column, and other skeletal articulations for the restoration and maintenance of health, it includes the normal regimen and rehabilitation of the patient without the use of drugs or surgery.
"Subluxation" may be defined as any alteration of the biomechanical and physiological dynamics of contiguous spinal structures which can cause neuronal disturbances.
The term "analysis" may include physical examination, the use of x-ray and other analytical instruments generally used in the practice of chiropractic.
STATEMENTS OF OFFICIAL POLICY
The Association shall establish a body of official policy statements outlining the institutional position of the Association on matters of concern to the chiropractic profession and the public.
Such official policy statements may originate from either the Board of Directors or the Representative Assembly. Such policy statements shall be considered officially adopted upon ratification of a two-thirds majority vote of the Board of Directors in official session.
The Association shall publish a compilation of official policy statements on a periodic basis.
Section 1 - Obligations and Eligibility of Office
The Officers of the Association including members of the Board of Directors shall, upon standing for election to such positions, pledge themselves to the accomplishment of the missions and goals of the Association as established in Article I, Section 3 and to upholding the official policies of the Association, as established under Article II. All persons attaining election to any office within the Association shall not be considered as holding that office until having taken an official oath of office, either verbally or in writing, as provided in the By-Laws.
Members of the association shall be considered eligible to be a Board member or Officer of the association only after having been a continual voting member of the association for the previous 4 years prior to being elected to office. Officers and Board members elected shall maintain all criteria for eligibility to their office during their term.
Section 2 - President
The President shall be the chief executive officer of the Association and shall hold office for a term of two (2) years. He/she shall be allowed to succeed himself/herself for only one additional term. The President shall preside at meetings of the Association and of the Executive Committee. The President shall appoint chairpersons and members of standing committees, and other ICA committees unless such other committees created by the Board specify a chairman and members in the motion creating such committees. Such presidential appointments do not include the Nominating Committee. The President shall serve as ex officio member of all committees and perform such other duties as may be required by the Association. The President shall serve without salary.
The President shall be the chief public spokes person for the Association and shall endeavor at all times to reflect clearly and accurately the official positions and policies of the Association as established by the Board.
The President shall establish the agenda for meetings of the Executive Committee and Board of Directors with the advice of members of the Executive Committee, the Board and the Executive Director.
The President shall coordinate the implementation of Board adopted programs and policies with the Executive Director, Legal Counsel and staff.
Section 3 - Vice President
The Vice President shall hold office for a term of two (2) years. No Vice President shall be elected for more than two (2) two (2) year terms. The Vice President, in case of the absence or disability of the President, shall act in his stead. In the case of vacancy of the Presidency, the Vice President shall assume the office of the President for the remainder of the Presidents term, and the Board shall elect a new Vice-President. Said Vice President shall serve without salary.
The Vice President shall serve as a public spokes person for the Association endeavoring at all times to reflect clearly and accurately the official positions and policies of the Association as established by the Board.
The Vice President shall serve as a liaison between the Board and the affiliated educational institutions and shall be an ex officio member of the President's Committee of College Presidents.
Section 4 - Chairperson of the Board
The Chairperson of the Board of Directors shall serve for a two (2) year term and shall be a member of the Board of Directors. No individual shall serve as Chairperson for more than two (2) consecutive two year terms. A candidate for Chairperson shall be designated from among sitting Board members, by a Nominating panel consisting of the President and two (Board) members appointed by the President. This nomination process shall take place at the first official meeting of the Board after the election of a new President. The candidate for Chairperson shall then be affirmed in that position by a majority vote of the Board. If the designated candidate is rejected by the Board, a new candidate shall be designated via the established process. In the event that no consensus can be arrived at by the Board, the President may after three negative votes appoint the Chairperson.
In the event that the term of the Board Member so nominated and affirmed as Chairperson should end prior to the expiration of the term of the President, the President shall nominate a successor for consideration and affirmation by the Board.
The President may designate any member of the Board other than the Vice President, or Secretary/Treasurer to stand for affirmation as Chairperson.
The Chairperson shall preside at meetings of the Board of Directors and with consultation of the President, may add items to the agenda of such meetings. The Chairperson shall oversee and coordinate the activities of the various Association Committees and the Executive Committee, to carry out the programs of the Association as reflected in the priorities of the President. The Chairperson shall serve without salary.
Section 5 - Secretary/Treasurer
The Secretary/Treasurer shall hold office for two (2) years. The Secretary/Treasurer shall be the filing and recording officer of the Association and keep a record of all proceedings of the Association and the Board of Directors; shall sign all orders drawn on the Treasury; shall be the custodian of the seal and affix the same to necessary documents. The secretary/Treasurer when directed by the Board of Directors shall prepare for release in the official publications within thirty (30) days after the close of the Annual Meeting a complete record of proceedings of the Association and of the Board. He or she shall make report covering business affairs of the Association of interest to the membership at the first session of the Annual Meeting of the Association; shall notify the members when fees, dues, assessments or other charges are due; shall receive no compensation for the performance of clerical duties connected with the office other than that the Board of Directors may authorize a reasonable per diem subject to audit and approval.
The Secretary/Treasurer shall be the custodian of all funds and property belonging to the Association not specifically exempted from his or her care by the Board, and shall receipt therefore and credit the amounts to proper funds; shall deposit all monies and securities in the name of the Association in reputable banks, savings and loan or other institutions insured by an agency of the United State Government; shall disburse funds so deposited only upon written orders properly drawn and charge the amount thereof to the proper funds, and shall make a quarterly report to the Board of Directors as to the financial condition of the Association. The Secretary/Treasurer may invest funds when specifically authorized by the Board of Directors or the Executive Committee.
BOARD OF DIRECTORS
Section 1 - Composition
The Board of Directors shall consist of the Officers, six (6) Regional Directors, three (3) representatives from chiropractic educational institutions elected by the President's Committee of College Presidents and five (5) members who shall be selected by ballot by the Representative Assembly from among the members of the Association. The five (5) at-large members elected by the Representative Assembly as well as the educational institution representatives shall hold office for two (2) years and shall be elected in even years. Election of the International Regional Director shall be held by the Representative Assembly in odd years. All members of the Board of Directors shall serve without salary.
The Immediate Past President shall assume office as a Member of the Board of Directors upon completion of the term(s) as President, and shall serve for the term(s) of the current President. In such instance where the Immediate Past President declines to assume the duties and responsibilities of Member of the Board of Directors, the President may fill the vacancy according to the provisions of the Constitution and By-Laws in that regard.
The Immediate Past President shall be eligible to serve as Chairperson of the Board, if so nominated by the President, and affirmed by a majority of the Board of Directors.
Section 2 - Duties
The Board of Directors, subject to this Constitution, shall have the management of the business affairs of the Association. A majority of said Board shall constitute a quorum. The Board shall require all officers and employees having care, custody and control of property belonging to the Association to give bond. The President shall be the custodian of the bond of the Secretary/Treasurer. All other bonds shall be deposited with the Secretary/Treasurer. The Board of Directors may adopt By-Laws, as shall be deemed necessary provided always that said By-Laws shall be consistent with this Constitution. All appointments of committee chairpersons made by the President shall be ratified by the Board of Directors as provided in the By-Laws.
By assuming the position of Director, the responsibility to devote such time, energy and resources necessary to complete the tasks of the Board are also assumed. Any Board Member or Officer of the Executive Committee who fails to attend or participate in three consecutive duly called Board meetings shall forfeit his/her position. The Board may however, based upon special circumstances wave this provision by majority vote for a period of 60 days at which time the Board may act again, or allow the forfeit to proceed. Each Board Member shall study the documents and materials provided by the President, Executive Committee, Legal Counsel and staff necessary to properly conduct Board business. Each Board Member shall support the programs, activities and policies of the Association
Section 3 - Regional Directors
There shall be six (6) Regional Directors, each of whom shall serve as a Board Member and represent a geographic region. One geographic region shall consist of all areas outside of the United States and Canada. One Regional Director shall be from Canada and shall be known as the Canadian Director. The Director representing all areas outside the United States or Canada shall be elected by the Representative Assembly and shall serve a two (2) year term. The other four US regions shall consist of geographic divisions within the United States, with the states being divided according to the By-Laws, provided however that no By-Law amendment changing the composition of the regions shall operate to terminate or shorten the term of an elected Regional Director. Each Region's Director other than the Regional Director serving outside the United States or Canada, shall be elected by the members from his or her region prior to the Annual Meeting in accordance with the provisions of Article XVIII of this Constitution, shall serve a four-year term and may be re-elected.
The duties of the Regional Director shall be to:
A. Coordinate all ICA regional activities with Assembly Representatives of subject region;
B. Serve as an information source for ICA on the state of the profession within subject region;
C. Become liaison between the Board of Directors and members of subject region;
D. Act as ambassador for ICA at state functions, and/or assist and accompany ICA officers at meetings, conventions and seminars within subject region.
E. Promote ICA membership and communicate with members to encourage maintenance of their paid membership status.
OFFICER OR DIRECTOR VACANCIES
Section 1 - Election By Board of Directors
In the event of vacancy in the office of Vice-President or Secretary/Treasurer, the Board of Directors shall elect at a duly called Board meeting a qualified person to serve the term or remainder of the term of such vacated office. Vacancies in the office of non-officer Directors shall likewise be filled by election by the Board of Directors.
Section 1 - Composition
The members of the Association in each state, territory and possession of the United States, including the District of Columbia, and in each province of Canada, and in every other sovereign nation of the world, shall select from respective members at least one (1) member of the Association who shall be designated Assembly Representative. Each of such named areas shall be entitled to one or more Assembly Representatives upon the basis of the following membership count: One (1) through one hundred (100), one (1) Assembly Representative, one (1) additional Assembly Representative for each one hundred (100) additional members or major fraction thereof. The Assembly Representatives shall be properly certified to the Secretary/Treasurer on the first day of the Annual Meeting of the Association. Such Assembly Representatives so selected shall constitute a body to be known as the Representative Assembly of the Association. Election of the members of the Representative Assembly shall be by mail ballot in the manner provided in the By-Laws. The By-Laws shall also provide for the filling of vacancies by the President. In the event that no certification is made as hereinbefore provided the vacant seat may be filled pro tem by the Representative Assembly, provided however, that the vacancy is filled by an Active Member from the respective jurisdiction.
Section 2 - Officers
The Representative Assembly shall elect from its elected membership: A Chairperson who shall conduct all meetings of the Assembly, appoint all Committees, attend all Board of Directors meetings, act as liaison officer to the Board and report all requests and actions taken by the Assembly; a Vice-Chairperson who shall, in the absence or disability of the Chairperson, act as Chairperson; and, a Secretary who shall be the recording officer keep proceedings of the Assembly. These officers shall be elected for a term of two (2) years, and shall take office immediately after adjournment of the annual business meeting. The Representative Assembly shall be conducted in accordance with procedures of its own adoption, in harmony with the Constitution and By-Laws and supplemented by Robert's Rules of Order.
Section 3 - Duties
A. Statements of Official Policy
As provided in Article II, the Representative Assembly may initiate statements of official policy, and shall pass such statements to the Board for consideration.
B. Approval of Resolutions
The Representative Assembly may initiate Resolutions or motions concerning the business of the Association for consideration by the Board of Directors. Upon passage by the Representative Assembly, such resolutions shall be conveyed to the Board of Directors for consideration no later than the next Board meeting.
In the event that the Board of Directors shall decline to act on an Assembly resolution or vote to reject such resolution(s), the Chairperson of the Board shall report in person to the Annual Meeting of the Representative Assembly, to explain the Board's position. Upon a two-thirds vote of the Assembly, resolutions rejected or not acted upon by the Board may be re-submitted for immediate re-consideration by the Board of Directors.
C. Legislative Matters
State Assembly Representatives shall carefully monitor legislative matters and report all proposed legislation affecting chiropractors and chiropractic to the Executive Vive President and Regional Directors. They are commissioned to guard and take action against regressive or oppressive legislation or regulations that may tend to compromise the principles and purposes of chiropractic as prescribed in this Constitution.
Assembly Representatives shall study the needs and make recommendations for public relations and publicity to defend and promote chiropractic and chiropractors, and shall represent the Association at state and local association or society meetings or conventions.
Section 4 - Terms of Office
Assembly Representatives shall be elected for two (2) year terms with exceptions when the Representative Assembly designates certain one (1) year terms in order to maintain a reasonable degree of numerical balance in odd and even year elections. The Representative Assembly shall maintain standing rules and regulations for its own governance, subject to the Constitution and By-Laws of the Association, and supplemented by the current Robert's Rules of Order.
Section 5 - Student Assembly Representatives
The Student Members of the Association in each established student chapter shall have representation to the Representative Assembly by at least one (1) Student Assembly Representative in each chapter of five hundred (500) members or less and an additional Student Assembly Representative for each additional five hundred (500) members or major fraction thereof. Said Student Assembly Representatives shall consist of the respective Chapter President and appropriate additional members based upon membership count elected in accordance with the Constitution and By-Laws of the eligible chapters. The responsibilities of the Student Assembly Representative shall include the right to discussion and the introduction of resolutions to the Representative Assembly. The Student Assembly Representative shall have voting rights with respect to business affairs of the Representative Assembly but shall not hold office in the Assembly or Association or vote in elections in the Assembly or Association.
Section 1 - Executive Committee
The Executive Committee shall consist of the President, Vice President, the Chairperson of the Board, the Secretary-Treasurer, and the Chairperson of the Representative Assembly. The Executive Committee shall exercise such powers, duties and responsibilities as may be delegated to it by the Board of Directors.
Section 2 - President's Committee of College Presidents
The President's Committee of College Presidents shall consist of representatives from each ICA officially affiliated chiropractic educational institution. The representatives shall be Presidents or other college educators delegated by the Presidents of such educational institutions to so serve.
The purpose of said Committee shall be to counsel with and assist the President, particularly with matters of mutual interest and concern to the colleges and the Association.
The Committee shall elect three (3) of their members to serve on the Board of Directors of the Association. Such college representatives shall be full Active members of the Association or otherwise hold the privileges of full Active membership.
Section 3 - Standing Committees
The Board of Directors shall by appropriate By-Laws create those standing committees deemed appropriate in carrying on the affairs and functions of the Association.
The chairpersons of each standing committee shall be designated by the President and affirmed by a majority vote of the Board of Directors. Any member of the Association shall be eligible to serve as a committee member if so appointed by the President.
Section 4 - Nominating Committee
The Nominating Committee shall consist of four (4) members, elected at large by the Representative Assembly and a chairperson appointed by the President. The election of the Nominating Committee shall take place at the Annual Meeting.
The Committee shall be elected each odd year and serve a two (2) year term.
The Committee shall determine nominees for President, Vice President, Secretary/Treasurer and the U.S. Regional Directors as detailed in Article XVII.
Section 5 - Other Committees
The Board of Directors may authorize the appointment of committees other than those specified in the Constitution and By-Laws. Such committees shall be deemed special committees and unless incorporated in the By-Laws as standing committees, shall act only until completing their reports on the matters assigned to them.
EXECUTIVE DIRECTOR AND STAFF
Section 1 - Executive Director
The Executive Director shall be employed by the President, with the advice and consent of the Board of Directors, and shall have responsibility for the ministerial duties of the Association, under the supervision of the Board of Directors.
Section 2 - Staff
The Executive Director, with the advice and consent of the Board of Directors or of the Executive Committee, shall employ personnel necessary to efficiently carry on the business of the Association.
Section 1 - Active Membership
Any chiropractor of good moral character possessing the requisite qualifications and diploma from an accredited chiropractic college and who is eligible to sit for examination for licensure in the U.S. or other jurisdiction where chiropractors are licensed is eligible to apply for active membership in the Association.
Section 2 - Student Membership
Any student attending an accredited chiropractic college may apply to become a student member of the Association, and shall pay a student membership fee as fixed by the Board of Directors, but shall not have the right to vote at any meeting of the Association, nor hold office, except the position of Student Assembly Representative as provided in Article VI, Section 3, of the Constitution.
Section 3 - Pre-Chiropractic Student Membership
Any student attending an accredited college or an accredited chiropractic college in a pre-chiropractic program may be accepted as a pre-chiropractic student member. Such members shall pay an annual fee and shall re-apply for chiropractic student membership upon attendance at an accredited chiropractic college. Such pre-chiropractic members shall not have the right to vote at any meeting or any election of the Association, nor hold office.
Section 4 - Special Memberships
The Board of Directors may, by the enactment of By-Laws, create special memberships or classes of membership other than those established by the Constitution. Such memberships may include lay persons. Other than the following, such special membership shall not include voting privileges or formal participation in the affairs and business of the Association.
A. Any Active member of the Association who has held continuous Active membership for a period of not less than fifteen (15) years, and who has retired from active practice on account of age or illness may be awarded a Membership Emeritus with full, Active Membership privileges.
B. Those otherwise qualified as Active members and living outside the United States and wishing to so participate may be specially designated as International Members in full, Active Membership privileges.
C. The Board of Directors may confer full, Active Membership privileges to persons granted special memberships under By-Laws enacted for such purpose, but only if such members are qualified for Active Membership under Section 1 of this Article. Such privileges may be granted to doctors of chiropractic who have deferred licensing for other pursuits in chiropractic including teaching, research or further academic attainment.
Section 5 - Dual Memberships
Members of the Association are free to join and belong to competitive national chiropractic associations, but shall be expected to declare such affiliation upon seeking elective office in the Association.
Section 1 - Fellows
The Fellows of the International Chiropractors Association shall consist of those individuals elected by the Fellows from the membership who have distinguished themselves through service and dedication to chiropractic and to the International Chiropractors Association. Criteria for candidacy to Fellows' status shall be determined by the Fellows at large. It is clearly understood that this body shall function on the basis of merit and honor.
A. Members of the Association with a record of service and dedication both to the Association and the profession may be considered for membership.
B. Not more than ten (10) Fellows may be elected in any calendar year.
C. The Board of Directors of the Association shall maintain copies of all documents pertinent to the organization, rules and regulations of the Fellows Honorary Fraternity and have oversight jurisdiction.
CHIROPRACTOR OF THE YEAR
Section 1 - Policy
It shall be the policy of the International Chiropractors Association to annually elect a Chiropractor Of The Year. The Board of Directors shall, by the enactment of By-Laws, establish procedures for the election of a member of the Association to be honored by the title of "Chiropractor Of The Year".
Section 2 - Purpose
The idealistic purpose of this procedure is to honor that member of the Association who has, through his or her effort and ability, earned the admiration and respect of the profession. Such selection should be based upon that member's cumulative or outstanding services or achievements. It is intended that the designation "Chiropractor of the Year" shall be the highest honor the Association can bestow upon a distinguished member.
Section 1 - Association Affiliations
Any Chiropractic Association may become affiliated with this Association upon such mutual terms and conditions as the Board of Directors and such Association may agree upon subject to ratification by the Representative Assembly, as provided in the By-Laws.
APPLICATIONS, FEES AND ASSESSMENTS
Section 1 - Membership Applications
Applications for membership, when signed, accepted and filed with the Secretary/Treasurer in accordance with procedures or By-Laws established by the Board of Directors, together with this Constitution and amendments, shall constitute the contract between the Association and the members.
Section 2 - Fees, Dues and Assessments
The Board of Directors shall determine application fees, dues and assessments as are necessary to carry on the business of or to provide a safe reserve for the Association.
MEMBERS IN ARREARS
Section 1 - Arrears
Any member failing to pay dues or assessment within thirty (30) days after notice shall be deemed to be in arrears and thereby stand suspended.
An officer, director, committee person or other person holding title or office in the Association shall not act in such capacity following written notice of such suspension. Such suspended members shall have twenty (20) days following notice of suspension to become reinstated under the terms of reinstatement as set out in Section 2 of the Article; and having failed to become reinstated within the time prescribed shall thereupon forfeit such office or title without resignation or further notice.
Section 2 - Reinstatement
Any member in arrears in dues or assessments for less than nine (9) months may be accepted for reinstatement, provided such applicant pay an amount equal to any dues or special assessment levied during such applicant's prior membership and unpaid during the lapse of membership. A member being in arrears as to dues or assessments for a period of less than nine (9) months or for any longer period may be reinstated on payment of all arrearage.
Section 3 - Application for Reinstatement
A former member having been suspended for non-payment of dues for more than nine (9) months, must file with the Secretary/Treasurer a written application for membership. Such application for membership shall be waived in the event such member chooses to maintain a record of continuous membership by making payment of all arrearage.
Section 4 - Humanitarian or Good Cause
The Executive Committee in unanimity may order that a member be excepted from strict application of the foregoing provisions of this article for humanitarian reasons or other good and justifiable cause. The decision of the Executive Committee in such instances shall be subject to appeal to the Board of Directors by any member of the Association. In such event, the action of the Executive Committee may be overturned by the Board of Directors by not less than a four-fifths (4/5) majority.
Section 1 - Association Annual Meeting
An Annual Membership Meeting of the Association shall be held each calendar year. The date and place is to be determined by the Board of Directors and the meeting shall continue until the business of the Association is completed. The Board shall make every effort that such meeting shall be scheduled no later than the fifteenth (15th) of May. The membership shall be notified of such meeting at least thirty (30) days prior to the date established by the Board.
Section 2 - Convention
The Board of Directors may authorize the holding of a Convention in conjunction with the Annual Membership Meeting or any interim meeting of the membership or Board of Directors, and may adopt By-Laws as may be appropriate in connection with such activity.
Section 3 - Representative Assembly and Board of Directors Annual Meeting
Annual Meetings of the Representative Assembly and the Board of Directors shall commence one or more days immediately prior to such Annual Membership Meeting and continue until the business of each shall have been completed. The election of members of the Board of Directors by the Representative Assembly shall be followed by election of the Nominating Committee and Officers of the Representative Assembly. The elections shall be held following the completion of all other business by the Representative Assembly.
Section 4 - Board of Directors Interim Meetings
In accordance with procedures, the President, Chairman of the Board or Board may call and hold meetings of the Board as needed to conduct ICA business. The date and place and method are to be determined by the Board of Directors and the meeting shall continue until the business of the Board is completed. The Board shall make every effort to provide that such interim meetings shall be held at least twice per year in addition to the annual meeting.
Section 5 - Strategic Planning Meetings
The Board of Directors and such additional officers, members, staff and outside consultants as deemed necessary by the Executive Committee shall meet to engage in long-term strategic planning for the Association and for the chiropractic profession for no less than two full business days, prior to or after the Board's Annual and Mid-Year Board Meetings.
Section 6 - Special Meetings
Special Meetings of the Association may be called upon the written request of four-fifths (4/5) of the Board of Directors. Special Meetings of the Board of Directors may be called by the President, Chairperson of the Board, a majority of the Executive Committee, or upon written notice of a majority of the Board of Directors. Special Meetings of the Representative Assembly may be called by the President with concurrence of a majority of the Executive Committee, or upon the written request of twenty-five percent (25%) of the Representative Assembly with concurrence of a majority of the Executive Committee.
Funding for special meetings shall be at the discretion of the Board of Directors.
Section 7 - Location of Meetings
Unless otherwise specified by the Association, in Annual Meeting, the location for meetings of the Association, the Representative Assembly and Board of Directors shall be determined by a majority of the Board of Directors. Such determination may be made by poll, out of session, with the approval of two-thirds (2/3) of the Board of Directors. The location of any special meeting mandated by the Representative Assembly shall be determined by the Chairperson of the Representative Assembly with the approval of a majority of the supporting Assembly Representatives.
Section 1 - Publications
The International Review of Chiropractic known as the ICA Review and The Chiropractic Choice are hereby declared to be the official publications of the Association
Section 2 - Membership Directory
A membership directory shall be published annually, and more often if ordered by the Board of Directors. The directory shall contain the names of all members, addresses and such other information as the Secretary/Treasurer may deem pertinent.
Section 1 - Rules
The current Robert's Rules of Order, except where in conflict with the Constitution, By-Laws, and Standing Rules of the Representative Assembly shall govern the proceedings of the Association.
ELECTION OF OFFICERS AND REGIONAL DIRECTORS
The Nominating Committee shall nominate one (1) candidate for each office vacant or soon to become vacant and notify the membership of its choices, not less than sixty (60) days prior to the Annual Meeting. Candidates shall be nominated for the office of President, Vice President, Secretary/Treasurer and U.S. and Canadian Regional Directors. Thirty (30) days shall be allowed for nominations from the membership. Any member nominated by petition of two and one-half (2 1/2%) percent of the voting membership shall be placed on the ballot. Any person nominated by the Nominating Committee or by petition shall have given prior written consent to nomination.
The ballot shall indicate those nominees recommended by the Nominating Committee and those recommended by petition. An election shall be conducted by mail ballot under the supervision and direction of the Executive Committee and each regular voting member will have one vote to cast for each officer position and each directorship. Candidates receiving the highest number of votes for each office shall be declared elected. If, however, no nominations are made by petition, the Secretary shall cast a unanimous ballot for the candidates of the Nominating Committee. Results of the election shall be announced at the Annual Meeting. Such elections shall be held each odd year.
The International Regional Director shall be elected by the Representative Assembly in odd years as provided in Article III, Section 1 of this Constitution.
Section 1 - Voting Privilege
Each voting member shall have one vote in the election of officers and on all questions submitted at any Annual or special meeting of the Association or otherwise.
Section 2 - Use of Proxies
Proxies shall not be voted at any meeting of the Association except as follows: Members may vote by proxies in all matters pertaining to the corporate status of the Association, including, but not limited to, merger or consolidation with another corporation or association.
When exercisable, proxy forms shall be mailed to all full, Active members and others who may be entitled to vote thirty (30) days or more prior to the meeting. The official proxy form(s) may be printed in one or more publications of the Association thirty (30) days or more prior to such a meeting and may be used in lieu of the mailed form.
Proxy form(s) shall be drafted and promulgated under authority of the Executive Committee.
Only proxies, including facsimiles and copies, in the official Association proxy form(s) shall be recognized at the meeting. Procedures for proxy voting shall be authorized and approved by the Executive Committee.
TRAVELING AND OPERATING EXPENSES
Section 1 - Reimbursement
Officers, members of the Board of Directors and Officers of the Representative Assembly may be reimbursed for actual traveling and other expenses incurred in fulfilling the duties of their offices subject to approval of the Board of Directors. By-Laws may be enacted for the purpose of establishing and implementing such reimbursements.
EXPULSION OF MEMBERS
Section 1 - Complaint
Any member found guilty of conduct unbecoming of a chiropractor or a member of ICA may be expelled. Specific cases may include criminality, addiction to drugs or alcohol, acts subversive to the ICA, or acts of un-professionalism. Such cases are nonexclusive.
A. The complaint may be filed by a member of the Association acting as an individual or on behalf of another or others.
B. A complaint must be filed with the Secretary/Treasurer in writing. It must be in an understandable and legible form.
Section 2 - Answer
The member proceeded against shall have ten (10) days in which to file an answer after receiving copy of the filed charges.
Section 3 - Counsel
The Association counsel shall cooperate with the Secretary/Treasurer , the complainant and the member proceeded against in preparing the matter for a hearing before the Board of Directors.
Section 4 - Hearing
The question of expulsion shall then be submitted to the Board of Directors at its next meeting. Both sides and each party, shall have a right to be heard in person and by witnesses before a vote is taken. When the hearing is closed, the Board of Directors shall immediately proceed to decide the question. A two-thirds (2/3) vote of the Board shall be required to expel.
A. The Board may in its discretion provide a reprimand or penalty less than expulsion if it finds the transgression of the member proceeded against does not for good reason warrant expulsion.
EMERGENCY RESERVE FUND
Section 1 - Reserve Fund
The Secretary/Treasurer shall deposit in a special account a portion of all assessments received to provide an Emergency Reserve Fund which shall not be used for any purpose, except by authority of the Board of Directors. Said portion shall be in an amount equal to a percentage to be determined by the Board of Directors annually.
INITIATIVE, REFERENDUM AND RECALL
Section 1 - Initiative
Ten percent (10%) of the Active members, or a majority of the Board of Directors may at any time initiate amendment, or amendments to this Constitution. The matter so initiated shall be submitted in writing to the Secretary/Treasurer, signed by the Initiators. If the same shall have been presented to the Secretary/Treasurer before the requisite number have signed, said amendment, or amendments shall be kept by the Secretary/Treasurer in the office of the Association, until the necessary number shall have signed not to exceed thirty (30) days. Every question to be voted upon shall be stated separately, and the objective to be obtained may be stated without argument.
Section 2 - Referendum
It shall be the duty of the Secretary/Treasurer to submit to the members every measure so initiated. Thirty (30) days shall be allowed in which to file amendment or amendments.
Section 3 - Manner of Submission
Within thirty (30) days after the expiration of the time for filing amendment, or amendments, the Secretary/Treasurer shall mail to each member a ballot containing the matter to be voted upon, together with the amendment, or amendments thereto, if any, and written instruction in regard to the manner of voting. The time when the vote shall close shall also be stated. The Secretary/Treasurer shall also enclose to each member an envelope in which to return vote. Every amendment proposed shall state how the original subject, as amended, will read.
Section 4 - Balloting
Voting under this Article shall be by secret ballot, to this end, the voter shall write name and address on the left hand margin of the envelope wherein ballot is enclosed, and mail same to the Secretary/Treasurer.
Section 5 - Canvassing Votes
When the ballot is enclosed, the vote shall be canvassed by the Secretary/Treasurer and three (3) members of the Board of Directors named by the President, in the office of the Secretary Treasurer. The Secretary/Treasurer shall indicate on each envelope whether the voter is a member in good standing or not, and if not, the vote shall be rejected.
Section 6 - Counting Votes
Before the envelopes containing ballots are opened, same shall be placed face downward, on a table, so that the names of the voters cannot be seen by the canvassers.
Section 7 - Result of Vote
A majority of the legal votes cast shall be required to decide the issue. In case there is no majority, a second vote may be taken in which event a plurality shall be sufficient.
Section 8 - Closing Vote
Balloting shall be deemed closed thirty (30) days after the ballots have been mailed to the members entitled to vote.
Section 9 - Announcing Vote
The result of the ballot shall be announced to the membership within thirty (30) days after canvass is completed.
Section 10 - Preservation Vote
All ballots and envelopes shall be preserved for one (1) year.
Section 11 - Alternative Procedures
Notwithstanding the Provisions of Section 3 herein, any Constitutional amendment initiated under the provisions of Section 1 hereof may, if the initiators so elect, be submitted for consideration at the next Annual Meeting of the Association, provided more than sixty (60) days intervene between the date a legally initiated amendment or amendments are filed with the Secretary/Treasurer and the first day of the Annual Convention. The Secretary/Treasurer shall give written notice of the proposed amendment, or amendments thirty (30) days prior to the first day of the Annual Meeting. Such notice may be published in the official publication of the Association. Balloting, Canvassing and Counting of votes shall proceed in substantially the same manner as hereinbefore provided in the case of mail ballots except that a three-fourths (3/4) majority of all legal votes cast shall be necessary to decide the issue, and except that the canvassers shall count the ballots immediately after the chair shall announce that the polls are closed, and shall announce the results of the vote before adjournment of the meeting.
Section 12 - Recall
Any officer or member of the Board of Directors may be recalled in the manner provided in this Article. Said officer or member of the Board of Directors shall be given reasonable notice of the proceedings and have an opportunity to file an answer. The Officers and Directors, acting together may, by majority vote, temporarily suspend any officer, pending recall. The question of recall shall then be submitted to the membership in the manner provided in Section 3 through 10 inclusive of this Article. A two-thirds (2/3) vote shall be required to recall an officer or a member of the Board of Directors.
MERGER AND CONSOLIDATION
Merger or consolidation of the International Chiropractors Association may be initiated by a two-thirds (2/3) vote of the Board of Directors. Any such merger or consolidation resolution shall then be presented to the Representative Assembly for consideration. If approved by a two-thirds (2/3) vote of the Assembly Representatives, the proposal shall be presented to the membership through procedures to be formulated by the Executive Committee. A two-thirds (2/3) vote of the membership is required for approval. The Board of Directors shall have the privilege and authority to review and reconsider the proposal to merge or consolidate following approval by the Representative Assembly and the membership, and may proceed thereon, postpone or withdraw from such action.